DLR Conference on Climate Change 2018 – Atmospheric Research for Understanding and Mitigating Climate Change, 17–19 April 2018, Cologne, Germany

Information for Speaker & Poster Presenter

Guidelines for Oral Presentations


Prepare Your Presentation

Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and changeover to the next speaker.This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule.

  • Speakers are required to use the computers provided by the conference for their oral presentations. Personal laptops may not be used.
  • Speakers are kindly requested to prepare a pptx or pdf file on a USB stick and hand it in at the hospitality desk, at latest 30 minutes in prior to their session.
  • Please notice that we will have a conference laptop that is Windows operated.
  • Our technical staff will upload the presentations for all presenters on the conference laptop in the conference hall. All presentations will be placed on the session laptop by session number and name of speaker. Session chairs will keep an eye on the time to make sure that all speakers have enough time for their presentations and for questions. Please note that we are unable to provide additional presentation time in case of a delay due to technical issues.
  • It is recommended to prepare a PowerPoint presentation in HD format (16:9). The historical format 4:3 is also possible

How to submit your presentation before the conference

You can send your presentation in advance of the conference. Therefore your presentation should be emailed to
ccc2018@dlr.de until Monday, April 16, 2018, 12pm.

Please note:
- We cannot accept zip files
- If you have large files you are requested to give your USB Stick with the presentation to the technical staff
  at the hospitality desk at Venue Flora. Our technical staff will upload the presentations for presenters on the
  laptop computer in the conference hall Orangerie.

Guidelines for Session Chairs

Please make sure to arrive at the conference hall Orangerie where all sessions will take place at least 15 minutes
in advance.

Your main tasks will be

• To start the session on time
• To very briefly introduce each talk
• To make sure that the speaker will finish her/his talk within the time available. To ensure this,
   please give the speaker a countdown (e.g., indicating 5 min to end, 2 min to end, finish) and stop her/him if
   necessary.
• To end the session on time

Audio-Visual Equipment at Flora Cologne

The conference hall Orangerie will be equipped with the following:

• Laptop computer, equipped with USB drive
• LCD projector for PowerPoint© presentations and one main screen
• A Laser pointer and a mouse
• Podium with microphone / Headsets for speakers

 

POSTER PRESENTER INFORMATION


Prepare your Poster / Poster size

Your poster should not exceed A0 portrait. Bring printed poster to the conference and pin it to "your" poster board.(Thumb Tacks/Push Pins/ for the poster boards will be available for all poster presenters at the CCC 2018 Hospitality desk, located in entrance hall.)


Poster Display and Presentation

All Posters will be displayed in the Conference hall Orangerie close to the coffee area from the opening of the conference until the end of the conference.

A dedicated Poster Session is scheduled for Wednesday, 18 April 2018, 11am – 1pm
Please be present during the poster session.

Poster storage

Complimentary poster storage is available at the hospitality desk for posters and poster container.
Please be sure that your poster and/or poster container is clearly marked with your name for you may
leave it in storage at your own risk.


Poster Set-Up

Set Up Time: April 17, 2018 between 10:30am - 12:30pm
Posters remain on the boards until 19th of April 2018.